OFFICE ADMINISTRATIVE ASSISTANT

Summary/Objective Responsible for handling general office duties in a professional, timely, manner. Strong customer service skills required. Main Job Duties Cover the reception desk when required, assist callers and transfer calls to the appropriate person or department Office point of contact - Building Fire and Emergency Evacuation Plan Organize and schedule meetings and appointments Provide general support to visitors Maintain contact lists Produce and distribute correspondence memos, letters, emails, faxes and forms Research and create presentations Reply to email, telephone or face to face enquiries Book conference calls and travel arrangements, including rooms, taxis, couriers, hotels etc. Administrative duties such as filing, typing, copying, binding, scanning, ordering office supplies etc. Handle sensitive information in a confidential manner Coordinate office procedures Develop and update administrative systems to make them more efficient Resolve administrative problems Competencies Detail oriented Excellent attendance and punctuality, with a professional appearance Teamwork attitude Technical capacities include MS Office 2013, US postal meter, copier, fax machine Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills, with strong organizational and planning skillsOFFICE ADMINISTRATIVE ASSISTANT